A tool that is often over looked and should not be is Email Archiving. Imagine a world where we could not look back over our own or others thoughts because they have been lost forever. Imagine needing to prove that someone has said or rather written something positive or negative but it no longer exists. Imagine that you want to find or hear the cadence of a loved one’s thoughts and you have no way to do that. Imagine having to protect yourself form another because they have changed their story or denied their idea. If you can imagine any of these scenarios, you can imagine a world without an email? Frightening isn’t it?
Take the idea that you could not look back over our own or another’s thoughts because they have been lost forever. Memory is a very elusive part of the mind. You think you wrote something or someone wrote you something but without written proof, what do you have? You have nothing. You have no way to support what you think you have. Email archiving may be a small thing but it is in our emails that we say many things that show who we are; what we are; what we are thinking; or what we are feeling. All of these things can help us remember those we love and them remember us. All of these things can show who we were or who they were by helping us remember by having a record. Without an email archive, all this thought would be lost. It would be forever lost.
An email archive could protect you from perjury by either yourself or someone else. Just imagine going back into what thoughts you received or that you sent and used those same written thoughts to protect yourself or another from perjuring yourself or themselves because you have the exact written proof. Creating that archive gives you the ability to go back into the past and see what exactly was said about a topic or an idea. All you have to do it store it. The beauty is that it is there for the future. You may never need the information stored in the archive but then you might. If you do, it is there.
The email archive is the place to keep the emails from loved ones. If, god forbid, you were to lose that loved one, you would still have their thoughts, ideas and advice, all nicely and neatly kept in your archive. Every email that you drafted and sent to them would be there for your perusal so you could revisit what you said to them. Archiving email is a perfect way to keep ideas that you would have lost if you did not archive. They are the scrapbook of our conversations and well worth a second look if tragedy does strike.
Ultimately, it is your choice to create or not an archive. The reasons to have one far outweigh the reasons to not have one. Archiving can protect you, jog your memory, settle an argument or any other numerous uses that will fit your life at the time.
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